LEGACY PLAN: TEAM | TEAM PLUS
Having a workspace in Sembly instead of a single-user account offers significant advantages for teams and businesses, providing better collaboration, security, and automation capabilities.
Agent Behavior. Instead of multiple Sembly Agents joining meetings, a single Workspace Agent joins all meetings for all workspace members, boosting efficiency and reducing clutter.
Collaboration & Shared Access. Multiple team members can access, share, and collaborate on meeting notes, transcriptions, and insights in one centralized workspace (unless restricted). Teams can leverage a Collections feature to share content in bulk.
Centralized Admin Controls. Workspace Admins can manage user permissions, monitor usage, and enforce security policies for better control over data and privacy. Regular Users cannot manage or view Workspace Automations or access Workspace Settings (Details, Sharing Groups, Teams, Members, Plans, Billing), but they can view the Workspace Details page.
Centralized Meeting Management. All meeting recordings and transcripts are stored in one place, making it easy for managers to track discussions across teams. The Teams feature allows you to add the appropriate team as a filter in any Workspace Automations to better route meeting data from Sembly to other tools.
Semblian 2.0. An AI assistant for your Sembly account that delivers actionable insights with next steps tailored to a user's role, goals, and business dynamics. Chat with Semblian about one or multiple meetings recorded in Sembly, and create professional documents such as reports, proposals, task lists, marketing strategies, etc.
Enhanced Video Quality. Workspaces on the MAX and Enterprise plans have a higher video recording quality for presentations.
Workspace Automations. Enable task tracking and review meeting notes or transcripts from each meeting of your Sembly workspace in other tools.
Priority Support & Compliance. Organizations on the MAX and Enterprise plans receive priority customer support and additional compliance features, such as HIPAA compliance, along with automatic opt-out of machine learning.
- In the Workspace, Billing is centralized.
- Workspace Admins can add payment methods and manage invoices.
- Admins can switch between service plans for the whole Workspace.
- Regular Users can’t view the Billing section.
Unlike the individual Basic plan, where each meeting invitee has their own Sembly agent, users within a Workspace share a single agent assigned to the Workspace.
For example, if your Workspace agent is named “Notetaker,” it will appear as “Notetaker” whenever it joins a meeting.
Meetings within the Workspace will have only one Sembly agent present.
Workspace members invited to a meeting will all have access to it in Sembly.
Sembly users from another Workspace will have their own personal agent in the meeting. As a result, they will have a separate recording and will not have access to your meeting in Sembly unless you share it.
Meeting statuses synchronize dynamically between workspace members based on their individual settings and actions. Here’s how it works:
If a meeting is scheduled, but a member toggles “Attend” off, the meeting will change to the Not Attending status across the entire workspace.
If another member toggles it back on, the meeting will be rescheduled.
If multiple members continue toggling the setting on and off, the Sembly Agent will follow the last recorded setting before the meeting starts.
The final decision on whether the agent joins depends on the last change made approximately 5 minutes before the scheduled start time. Any toggling too close to the start time may not take effect.
If a meeting is scheduled with "Will Attend" and a member connects or reconnects to a calendar where the meeting toggle is set to “Off” (calendar mode "Do not automatically attend" or "Only meetings I created"), the meeting will retain the status "Will Attend".
When connecting calendars and no manual toggling has occurred, the "Attend" setting takes precedence. For example, suppose Meeting A is currently "Not Attending" for all users in the workspace. If User B connects their calendar, and their calendar settings indicate that Meeting A should be "Will Attend," the "Attend" status overrides the existing settings. As a result, Meeting A will switch to "Will Attend" across all user accounts in the workspace.
Each new account creates a new workspace. Users who created their accounts using the workspace invite link join the existing workspace. If registered users join another workspace, they automatically become a part of the new workspace.
If you want to join an already created workspace, you can request that the Workspace Admin invite you to it.
Workspace management includes billing, workspace details, members and teams management, and service plan selection. It's available for members with the role of a workspace admin.
Users with a regular member role won't be able to access the workspace settings.
Workspace admins can be stripped of management access by other admins.
If you are the Workspace Admin, you can grant your teammate admin privileges. You can change your role to a Workspace Member if the Sembly Workspace is assigned one more Admin.
Creating a team within a single workspace unlocks the possibility of having one Sembly agent in the meeting instead of multiple (who join with each attendee). Thus, after the call, all the attendees from a single workspace receive access to the same meeting. All will have editing abilities.
You can still share your meetings with anyone inside or outside your workspace. The user will receive an email invite from you. The meeting will show up in the Shared with me section in Sembly.
Or give users outside Sembly access by sharing guest access with them. They will see your meeting in a browser window.
Therefore, anyone with access to the meeting will be able to view it, regardless of where the workspace is located.
Yes, you can invite a user to your Sembly workspace even if they are already part of another workspace. Users can be a part of one workspace at a time.
Once relocated, users can share their recorded meetings within the single workspace. All settings in the relocated account remain the same. If relocated to the workspace "admin" role, the user will gain access to manage workspace members and certain workspace settings. If relocated as a "regular" member, the user becomes restricted to the workspace settings.
No, you can share meetings with anyone, and users don't need to be members of your workspace or have an account in Sembly. Check the article here to learn how to do this.
We respect individuals' privacy concerns and believe that each user should control and provide access to the information they want to be shared. You will see the meetings you were invited to or that other users invited you to. The owner can manage what meetings other users have access to. Check how to share the meetings with other users here.
Workspace Admin permissions don’t include access to other workspace members' meetings. If you want to have access, ask users who have access to the meeting to share it with you. Shared meetings will appear in the "Shared with Me" section.
All completed meetings in your account will move with you to another workspace.
If you are invited to someone's workspace under a different email, and you wish to move your meetings to that workspace, go to your profile settings and change your old email to the one that's invited. Accept the invitation after the change has been made.
Unfortunately, you can't use the same email in different workspaces. Your email can be used for one Sembly account only. Members can leave one workspace and join another one.
