Invite Sembly by Email

PLAN: BASIC FREE | BASIC | PRO | MAX | ENTERPRISE

LEGACY PLAN : PROFESSIONAL | TEAM | TEAM PLUS

One of the options to start a meeting with Sembly is to invite [email protected], like you would invite any other participant in your calendar. Use it if you do not wish to connect Sembly with your calendars. After sending the invite, Sembly will join your meeting as a participant at the scheduled time. 

With meeting details, Sembly receives a list of meeting attendees who will get automatic access to edit the meeting in Sembly if registered. Later on, when the meeting is complete, you can assign each attendee if they weren't automatically identified.

Sembly agent joins Microsoft Teams, Google Meet, Webex and Zoom calls. With these conference call providers, ensure your meeting invite includes a URL.

The steps below are the guide to invite:

1. Create a new meeting in your calendar using one of the above conference call providers, ensuring there is a URL in the description of the invite

2. Add Sembly [email protected] to the list of participants, just as you would for any other meeting invite. Important: the invite should be sent from the exact same email address registered or aliased in Sembly!

3. Click Send

4. In a minute, a nearly created invite will appear in your Sembly account with a Will Attend status

5. Join your meeting at the scheduled time. Sembly will announce itself upon joining the meeting chat (if you didn't switch off the messages)

Calendar Invite Checklist

To make sure Sembly attends your meeting on time, double-check each of these items below in your meeting invite:

• The invite sent to [email protected] should come from the same email registered or aliased in your Sembly account, including accurate capitalization. For example ("[email protected]" vs "[email protected]").

• Double-check your invite date and time - Sembly will attend based on the time of the invite. If a meeting is rescheduled, ensure an invitation to [email protected] is re-sent.

• Verify the invite went to Sembly by checking the list of meetings. If invited correctly, the meeting will appear on the list.

• Adjust the language settings in your Sembly Meetings list if necessary. Please be aware that these adjustments will solely impact the specific meeting and will not modify the overall workspace settings.

• When it’s time to start the meeting, start on time. Sembly will join as scheduled. Do not forget to admit Sembly when using the waiting room feature.

Tips

• Instructions on adding MS Teams to Outlook are provided here.

• Instructions to schedule a Google Meet meeting: click here. 

• If you need the instructions to schedule a Zoom meeting, click here.