Invite Sembly with Connected Calendar

PLAN: BASIC FREE | BASIC | PRO | MAX | ENTERPRISE

LEGACY PLAN:  PROFESSIONAL | TEAM | TEAM PLUS

Sembly joins Zoom, Microsoft Teams, Google Meet, and Webex meetings via URL. All you need to do is connect a calendar to sync your calls, sit back, and welcome Sembly as your meeting assistant.

Sembly allows each user to connect calendars during registration. If you've already connected the calendar, follow the steps below, depending on the calendar you chose, starting from step 4. 

Sembly syncs meetings two weeks ahead from your calendar at a time.

Record all your meetings 

Follow the steps below to record and transcribe every meeting, including those where you are the organizer or meetings you are invited to:

1. Log in to your Sembly account

2. Connect a calendar you want to use. Read this article to learn more about calendar connection steps

3. In the calendar settings, select All meetings in my calendar

4. All future meetings with conference details from the calendar you have just connected will pop up on the Sembly Meeting List. Every meeting slot will display a “Will Attend “ status. Read more about meeting statuses here. Note: If you use plugins or your calendar is already connected to a conference platform, the meeting URL will be attached to the invite automatically

5. Join the meeting on time as you usually do, or use the conference link in a meeting slot in Sembly. Sembly will announce itself upon joining

Sembly will record meetings you were invited to and store them in your Sembly account. It is important to verify the recording with the original meeting organizer in advance. If you are not a meeting organizer in a Calendar and you invited Sembly to a call, in Sembly you will be set as a meeting owner by default. 

Sembly will join regardless of whether you are on the call. Make sure to inform other meeting participants about your assistant so that no one drops it from the call.

Make sure the meeting description has a meeting URL.

Record only meetings where you are the organizer 

Follow the steps below to record and transcribe meetings you create in your calendar and leave a meeting you were invited to: your decision to record or not:

1. Log in to your Sembly account

2. Connect a calendar you want to use. Read this article to learn more about calendar connection steps

3. In the calendar settings, select Only meetings I created

4. All future meetings with conference details from the calendar you have just connected will pop up on the Sembly Meeting List. Meetings you've created will show up with Will Attend status—meetings you were invited to will appear as Not Attending. Read more about meeting statuses here. Note: If you use plugins or your calendar is already connected to a conference platform, the meeting URL will be attached to the invite automatically

5. Join the meeting on time as you usually do, or use the conference link in a meeting slot in Sembly. Sembly will announce itself upon joining

6. To record the meeting you were invited to, activate the Attend toggle, ensuring the original meeting organizer is aware of the recording

Every time you make edits to your calendar events, the changes will be reflected in the Sembly app.

Sync meetings from the calendar but do not record 

Follow the steps below to sync all meetings in your calendar with the Sembly meeting list, and choose whether to record them.

1. Log in to your Sembly account

2. Connect a calendar you want to use. Read this article to learn more about calendar connection steps

3. In calendar settings, select Don't automatically attend

4. All scheduled meetings with conference details from the calendar you have just connected will pop up on the Sembly Meeting List. Each meeting slot will display Not Attending status, where you can toggle Attend to invite Sembly. Read more about meeting statuses here. 

5. To record the meeting, activate the Attend toggle, ensuring the original meeting organizer is aware of the recording unless it's your meeting

6. Join a meeting in time as you usually do, or use a link to the conference in a meeting slot in Sembly. Sembly will announce itself upon joining

Ensure the meeting description has an invite URL. If you use plugins or your calendar is already connected to a conference platform, the meeting URL will automatically be attached to the invite.